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August 29, 2019

A Call for Change: How Optimizing the Customer Experience Can Transform Global Trade for Everyone

A Call for Change: How Optimizing the Customer Experience Can Transform Global Trade for Everyone

Sanne Manders, COO

August 29, 2019

In most large businesses, companies are organized around financial control, with the responsibility defined as a profit-and-loss line item. And with that setup, a common question is asked: Who owns the revenue? But it’s not the right question. Instead, it should be: Who owns the customer experience?

Why? Focusing on revenue muddies the water in terms of corporate objectives and results. At the end of the day, businesses should be focused on adding value for their customers, with profit a natural result of that value creation. The more value you add for the customer, the easier it is to demand a share of that profit.

Why Functional Control Can be Dysfunctional

Does that mean most companies organize in the wrong way? No, for many types of businesses it makes sense to organize for control. Workflows are mostly driven by people, and by assigning a functional owner to those workflows it becomes easy to manage for the KPIs that matter. Sales on top line, Operations on efficiency and bottom line, and General and Administrative on costs. That works well for many organizations. As soon as the sale is closed, sales hands off to customer success or customer service, and if sales gets involved again it’s only at renewal of the contract, sometimes multiple years into the relationship. But for logistics services, it’s a different story.

When it comes to logistics and supply chain management, the customer experience and therefore the relationship is both strategic and transactional. In our experience, about 30% of transactions in the logistics industry have exceptions; therefore, logistics providers are more on the hook to deliver high quality service at every transaction or risk customer dissatisfaction and churn.

As a result, logistics providers that organize along the lines of traditional functional silos carry some baggage: a lack of focus on end-to-end value creation in the customer journey. And when that happens, a common set of complaints emerges from customers:

  • The love is gone — As soon as customers sign on, the sales rep disappears
  • Promises, promises — Customers are sold on ideas and promises that Operations can’t ultimately deliver
  • No accountability — In the absence of a single point of contact for customers to follow up with to troubleshoot issues, customers are left with a sense of frustration and lack of resolution. Or, in situations without clear account ownership, businesses deliver service through a generic pool of labor that has very limited knowledge of the account
  • Wrong priorities — Some companies view everything strictly through a local profit-and- loss lens regardless of what’s best for the customer. They provide anemic service when serving customers onboarded by other offices, or optimize profit pools by fulfilling at the lowest cost, at the risk of delays.
  • Taking the eye off the ball — When Sales and Operations people are not on the same page, issues end up being escalated to senior executives in the organization who are less in touch with what matters at the local level. As a result, decisions are made out of context and slow, instead of in the moment what best serves the interests of the customer.

Organizing for the Customer Experience

Instead of thinking in P&L line items, business KPIs should be tied to customer value creation and satisfaction, measured in customer satisfaction (CSAT), net promoter (NPS) scores, and quality of service indicators (e.g. on-time performance, reliability, and landed cost per unit). In other words: metrics that indicate value creation for the customer.

By changing the method of measuring success — pegged to customer satisfaction instead of line items on a balance sheet — the vision of how to serve customers becomes much more crystalized.

What a Customer-Centric Approach Looks Like:

  • Understanding customer pain points and needs through consultative discovery (e.g. visibility, control, quality of service, OTP, total supply chain cost etc.)
  • Providing a solution that maps key organizational processes against customers pain points and needs
  • Ensuring day-to-day operational support (“logistics as a service”), and delivering quality as promised
  • Proactive problem solving when — or before — things go wrong
  • Offering consultative advice on market and product developments in the trade space, and reevaluating how these developments can add value to the customer’s supply chain
  • Identifying opportunities to improve the customer experience through data and the customer’s supply chain (and quarterly business review process)
  • Providing tools to reduce effort in daily operations and technology that deliver data-driven intelligence and operational efficiencies
  • Serving as a driver of change, transforming the way clients’ logistics departments operate

In organizations optimized for customer service, both Sales and Operations own account management and identify opportunities; Sales designs solutions to create value for the client; and together, Sales and Operations recommend new ways to deliver that improved experience. Both lose when the account is not satisfied and results in churn.

Because Sales and Operations are jointly responsible for customer satisfaction, Flexport believes in aligning them with the customer in cross functional teams. We call these customer service teams Squads — small, autonomous cross-functional business units with end-to-end responsibility for customer success.

Squads know the customer intimately, can act quickly through an empowered decision making model, acting in unity while remaining laser focused on their mission to satisfy the customer. Winning means delivering an excellent customer experience.

Conclusion: The Ripple Effect of a Customer-Centric Mindset

Studies from the World Trade Organization and the World Bank have shown, when global trade is healthy, the rate of poverty declines. Yet in an era of tariff uncertainty, businesses worldwide are feeling the impact of already-imposed tariffs — or bracing for the possibility of new ones, putting poverty at risk of rising. More than ever, it is incumbent on us in the logistics industry to take the lead to make global trade easier for everyone through services that put customers front and center.

Whether the model is organized by squads of professionals with discrete expertise or simply based on a model that makes satisfying customers its top priority, we must continue to find ways to introduce efficiencies and reduce complexity. Key to that will be technology and analytics that remove the barriers to global trade for a healthy, freer flowing ecosystem on which economies worldwide depend.

For Flexport, that means adding customer value by enabling

  1. Control through improved visibility
  2. Better decision making through technology that provides analytics and capabilities for forecasting and just-in-time adjustments; and
  3. Real-time problem solving and support by real human beings with expertise across the various facets of global shipping.

This model leads to an experience that significantly diminishes chaos, lowers overall costs, improves workflow, and supports timely and successful shipments — all of which lead to satisfaction — not just with the customers that are importing goods, but the customers who ultimately buy those goods.

To learn more about fresh approaches to the freight forwarding process, read From Chaos to Control: Optimizing Global Trade with Data.

Join Flexport at FORWARD 19, a special gathering of thought leaders and experts across logistics, shipping and supply chain management, discussing solutions and best practices to address today’s biggest industry challenges.

About the Author

Sanne Manders, COO

August 29, 2019