How to Import Coffee into the United States

Importing Coffee into the United States

Coffee shipments into the US involve three government agencies.  US Customs & Border Protection (CBP), Food and Drug Administration (FDA) and US Department of Agriculture (USDA).   Listed below you will find information for each agency that will assist you in clearing your coffee shipment.

What Customs wants you to know

CBP’s “informed compliance” publication that they want every coffee importer to understand is a must read:

http://www.cbp.gov/sites/default/files/documents/icp085_3.pdf

US Customs & Border Protection (CBP)

Prior to shipping

Make sure the Country of Origin is clearly marked on each bag. The publication in the link above from CBP provides clear guidelines on marking and classification of coffee products.

An Importer Security Filing (ISF) must be filed no later than 48 hours to your shipments estimated time of departure from the last foreign port.  

Export Documents – Certificate of Origin

Country of Origin certificate is required by the ICO (International Coffee Organization) .  This is the supplier or shipper’s responsibility.  For more information you can go to:

http://www.ico.org/

At time of entry

Whole beans are duty free under the classification (HS) code 0901, but a Merchandise Processing Fee & Harbor Maintenance Fee will apply (full details on importing costs here).

  • Merchandise Processing Fee is 0.3464% depending on the value of the goods (min: $25, max: $485.00).
  • Harbor Maintenance Fee is .125% depending on the value of goods (no min/max)

A Customs Bond will be required to clear goods through CBP.  If you don’t have a continuous bond, Flexport can help you purchase one. A new bond takes approximately 5 days to process through CBP.

Your CBP entry can be filed five days prior to your shipment’s arrival.  However, your goods can not be cleared until the FDA & USDA inspections are completed.

Inspections (FDA & USDA)

Both the FDA and the USDA will inspect your shipment.

FDA will sample your shipment based on size. Below are the FDA guidelines.

LOT SIZE NO. BAGS TO BE SAMPLED
100 or less 6 bags
101 – 200 10 bags
201 – 1000 15 bags
over 1000 20 bags

Inspections can result in additional charges if:

  • A representative is required to accompany your shipment during inspection
  • Inspection is not done in a timely manner and the delay incurs demurrage charges
  • Additional paperwork is requested

Prior to arrival

USDA

The application for the permit to import plant or plant products (USDA PPQ587) must be completed and submitted to the USDA.

FDA

The FDA requires a Prior Notice Filing (which Flexport can help with) prior to your shipment’s arrival.  You will need to provide the following information to your broker to assist them in completing the electronic filing:

  • Name, business address, telephone, and email of the individual submitting Prior Notice, as well as the firm name and address (if applicable)
  • Name, firm name (if applicable) and business address, telephone, and email of the individual transmitting Prior Notice (if someone else is transmitting Prior Notice on behalf of the submitter)
  • Entry type and CBP identifier (if identifier is available).  These include:
    1. FDA product code
    2. Common product name or market name
    3. Estimated quantity (from smallest package size to largest container)
    4. Lot, code number or other identifier (if food is required to have one)
  • If the food is no longer in its natural state:  manufacturer’s name and either 1) the registration number, city, and country of the manufacturer, or 2) both the full address of the manufacturer and the reason the registration number is not provided (reasons listed in the Compliance Policy Guide for Prior Notice of Imported Food)
  • If the food is in its natural state:  name of grower and growing location, if known
  • FDA Country of Production
  • Shipper’s (sender’s, if food is mailed) name and full address
  • Country from which food is shipped; or, if food is imported by international mail, the anticipated date of mailing and country from which food is mailed
  • Anticipated arrival information (location, date, and time); or, if food is imported by international mail, the U.S. recipient’s name and address
  • Name and full address of importer, owner, and consignee, unless the shipment is imported or offered for import for transshipment through the U.S. under a transportation and exportation (T&E) entry; or, if food is imported by international mail, the U.S. recipient’s name and address
  • Carrier and mode of transportation (except for food imported by international mail)
  • Planned shipment information (except for food imported by international mail)
  • Any country to which the article has been refused entry.  (2011 IFR)

Registration

The FDA also requires registration for all food facilities.  This applies to both US import and export facilities that handle and process coffee.

To register go to the following links on the FDA website:

Importer

https://www.access.fda.gov/oaa/createNewAccountflow.htm?execution=e2s2

Food facility

http://www.fda.gov/food/guidanceregulation/foodfacilityregistration/ucm2006832.htm

Making sure your paperwork is in order prior to your shipment’s arrival will help to ensure your goods are cleared in a timely and cost-effective manner.